bondreferendum.org

Fact-checking Prince William County, VA’s 2019 “mobility” (roads) and “parks” (mostly 3 indoor sportsplexes) bond proposals that could hike each family's taxes hundreds for principal, interest and upkeep

Middle-Class, 2 active Kid PWC rez: Stop $200M Bond Prop Parks Admits has “No Docs” on Main Jobs' Choice, Demand, or cost!

gallery/parks bond speech to pwc bocs, june 18, 2019

Subject:     FOIA RESPONSE -[Citizen's name]
Date:     Mon, 10 Jun 2019 17:51:50 +0000
From:     Jaenicke, Shannon L. <SJaenicke@pwcgov.org>
To:     [Citizen's email address]

Good afternoon [M*. Citizen],

I have attached seven documents and provided answers/comments in red below in response to your inquiry on June 6th, 2019,  which is further to your initial FOIA request of June 3, 2019.

I hope this information provides you with what you need.

Sincerely,

Shannon Jaenicke 

703-792-4250

[-----Original Message-----]

From: [Citizen's name and email address]

Sent: Thursday, June 6, 2019 11:20 PM

To: Jaenicke, Shannon L. <SJaenicke@pwcgov.org>

Subject: Re: FOIA RESPONSE -[Citizen's name]

Hello Ms. Jaenicke!

I received your email below, with 6 attachments: 4 spreadsheets and two PDFs.  Thank you for researching!

I have a few follow-up questions about the information you provided:

The answer to question 1(b) appears to be a company’s proposal for the Field House.

  • Do I understand correctly that no studies or estimates exist about the costs of land for or building, maintaining or operating the Indoor Sports Complex or Aquatics and Fitness Center?  An early draft of operating costs for various contemplated projects is attached (labeled Copy of Park Bond Projects) [download].  No studies exist for the Indoor Sports Complex or Aquatics and Fitness. We have received a single land appraisal for the proposed eastern sports complex, withheld from disclosure in accordance with VA code § 2.2-3705.1.(8) [link]
     
  • Please tell me whom the descriptions and/or dollar figures in the May 7 presentation came from if possible, and why they differ from the amounts in the initial $315 million list. These came from staff and have been refined over time.
     
  • The Field House proposal references additional materials that it says are “confidential information protected from disclosure under the Virginia Freedom of Information Act.” Do these materials actually exist? If so, please provide them or tell me the specific legal reason(s) the County believes each of them are not disclosable. Volume Two of the ESM Proposal is withheld in accordance with Section 2.2-3705.6(11)(b) [link]
     
  • Are any other possible vendors for the Field House project, or any possible vendors (including land owners) for any other project known?  If so, please provide the document(s) about this.  There are potential vendors for the Aquatic fitness center (see documents from Merritt attached) [download "Merritt Proposal - unsolicited.pdf", "PWC Rec Floor Plan-Arch E BOTH FLOORS.pdf", "PWC Rec Floor Plan-Arch E furn and equipt.pdf", and "SKM_654e19051513070.pdf" (which is a hand-markuped floor plan)] and the eastern sports complex however no documents/ proposals for the eastern sports center exist.  Initial verbal discussions with landowners have occurred, however no written documents exist. Any possible private public partnership will be solicited through a public competitive process.

  The answer to question 4(a) appears to be a list of one-line descriptions of projects and dollar amounts.

  • Do I understand correctly that these are the only descriptions of those contemplated projects? Some, but not all,  of the projects on the master project list (the excel sheet provided previously)  have appeared in the County CIP Budget Documents over the years. These are all available online at http://www.pwcgov.org/government/dept/budget/Pages/Budget-and-Accountability-Report-Archive.aspx#bud12. There are no documents with descriptions or dollar amounts for the other projects not in the CIP.
     
  • If any documents exist (however informal) that would provide insight into how these ideas were identified and/or how the prices were determined, and by whom, please provide them. Over the years a master list (the excel sheet provided previously) has been developed and maintained by staff.  The list was refined through meetings with the Supervisors to get to the final recommended bond projects.  Costs estimates were developed by staff based on previously developed projects.  No other documents exist.

Regarding the rest of question 4, please provide any documents memorializing the Chairman and Supervisor meetings, including when or that they occurred.  Meeting notes [download] and Calendar pages [download] attached.

I will ask PWCS about their Aquatics Center.

Happy to discuss if I seem to be missing something – 703-888-8788.

Sincerely,

[Citizen's name]

[THE REMAINDER OF THE CHAIN IS PARKS' JUNE 6 FOIA RESPONSE]

On 6/6/19 1:44 PM, Jaenicke, Shannon L. wrote:

Dear [M*. Citizen],

http://www.pwcgov.org/government/bocs/Documents/referendum/Bond_Referendum_TownHall_05212019.pdf

Attached are the responsive documents for your FOIA RECORDS REQUEST.  You may have questions that no document exists to answer or we are not the custodian of those records. I have noted this and other comments in red below. After you have reviewed the documents, I would be happy to arrange a phone call for you with our director or appropriate staff to provide additional information if needed.

Please acknowledge your receipt of these documents.

Sincerely,

Shannon Jaenicke

Administrative Coordinator II

PWC Dept. of Parks, Recreation and Tourism

703-792-4250

-----Original Message-----

From: [Citizen's email address]

Sent: Monday, June 3, 2019 6:06 PM

To: Hendler-Voss, Seth A. <SHendler-Voss@pwcgov.org>

Subject: FOIA request for studies, costs, revenues, and usage for referendum and existing indoor facilities

Dear Mr. Hendler-Voss (or please feel free to refer this to another "custodian of records"):

Under the Virginia Freedom of Information Act, §2.2-3704 et seq., I am requesting an opportunity to inspect or obtain copies of public records that explain how Prince William County has considered and selected indoor recreation facilities for a potential 2019 bond referendum, the County's planning for the new Prince William County Aquatics Center, and the county's . If possible, please e-mail me the documents or links to them.

Specifically I am requesting:

1. For the proposed “Indoor Sports Complex”, “Field House”, and “Aquatic and Fitness Center”, please provide any studies (including simple estimates if those are all that’s available) about:

a. Why these projects (including their sizes and locations) were selected to serve county wants and needs. NO DOCUMENT EXISTS

b. How much these projects will cost in land value and to build, maintain, and operate. - https://eservice2.pwcgov.org/eservices/procurement/Content/ESM%20PWFH%20PPEA%20Submission%20Vol%201%209.5.18%20Final.pdf

c. How many people are expected to use them, and in what ways. NO DOCUMENT EXISTS

d. How much money they would collect. – NO DOCUMENT EXISTS

e. Other benefits they would provide and costs they would save. NO DOCUMENT EXISTS

f. Competition with other public and private offerings. NO DOCUMENT EXISTS

2. For the existing Prince William County Schools Aquatics Center, please provide any studies or estimates that were done about the topics above. PWCS IS THE RECORD KEEPER FOR PWCS POOL

3. For the existing PWCS, Chinn and Baucom aquatics and fitness centers, please provide data for 2018 (or the most recent year available) about:

a. Breakdowns of revenues and expenses. Please include an explanation of any revenues that are from government entities, such as the Prince William County School Board or other governments or public schools. In particular, one news source reports a large sum for PWCS Aquatics Center for  “Facilities Rental” – if that is in fact a major source of revenue, please provide an explanation of what kinds of groups were renting its facilities and for what purposes. DOCUMENTS ATTACHED FOR CHINN [download] AND BAUCOM [download]. PWCS IS THE RECORD KEEPER FOR PWCS POOL [she also attached a document stating that pool's revenue, but not breaking it down, and breaking down its expenses into broad categories - download]

b. The number of uses (such as a count of entries, including one-off visits and each of multiple entries by paying members and students on teams who come back repeatedly). If that number includes a significant amount of spectating, such as watching teams compete, please include an explanation. DOCUMENTS ATTACHED FOR CHINN [download] AND BAUCOM [download]. PWCS IS THE RECORD KEEPER FOR PWCS POOL

c. The number of regular users, such as paying members and swim team participants. DOCUMENTS ATTACHED FOR CHINN AND BAUCOM. PWCS IS THE RECORD KEEPER FOR PWCS POOL

4. As mentioned in Parks’ May 7, 2019 Presentation to the Board of County Supervisors (see http://www.pwcgov.org/government/bocs/Pages/Bond-Referendum.aspx ), please provide:

a. Descriptions of the “$315 million in total projects” identified initially and how those were chosen. DOCUMENT ATTACHED [download]

b. The presentations to the Chairman and each Supervisor, NO DOCUMENT EXISTS

c. The Chairman’s and Supervisors’ responses, and NO DOCUMENT EXISTS

d. The process and reasons by which the projects listed in the May 7 presentation were chosen. NO DOCUMENT EXISTS

If any of this information does not exist, please tell me. If something similar does, I would appreciate if you could provide or ask me about that.  Please provide what you can as soon as practical.

This May, I sent similar questions to Mary Beth Schaal, administrative aide to my Brentsville district Supervisor Jeanine Lawson, mschaal@pwcgov.org, 703-792-5745 (direct). She did send me some information from Parks, which I appreciate. On Wednesday, May 29 she said she forwarded some of the questions to you. I mention this to avoid extra work if your department is already working on some of these issues, but I don’t need answers to any separate Parks questions from before June.

If there are any fees for searching or copying these records, please inform me if the cost will exceed $200. However, I would also like to request a waiver of all fees in that the disclosure of the requested information is in the public interest and will contribute significantly to the public’s understanding of the parks bond referendum the Board of County Supervisors is considering placing on November’s ballot. This information is not being sought for commercial purposes.

The Virginia Freedom of Information Act requires a response to this request be made within five business days. If access to the records I am requesting will take longer than this amount of time, please contact me with information about when I might expect copies or the ability to inspect the requested records.

If you deny any or all of this request, please cite each specific exemption you feel justifies the refusal to release the information and notify me of the appeal procedures available to me under the law.

Thank you for considering my request.

Sincerely,

/s/ [Citizen's name]

["City" in PWC], Virginia

[Citizen's phone number]

parks' June 10 Foia response